Alpha Recon Association
ARTICLE I - OBJECTIVES
Section 1 General. The objectives of the association are as follows:
To promote renewed fellowship of all Marines and Navy personnel who served with or were attached to Alpha Company, 3rd Reconnaissance Battalion, 3rd Marine Division with service in the Republic of Vietnam during the period of 1965 through and including 1969. To locate and account for all who so served and promote preservation of an accurate historical account of such service.
ARTICLE II - MEMBERSHIP
Section 1 Criteria. All Marine and Navy personnel who served with or were attached to Alpha Company, 3rd Reconnaissance Battalion, 3rd Marine Division, in the Republic of Vietnam, during the period of 1965 through and including 1969 shall be eligible for membership in and affiliation with the Association.
Section 2 Associate Membership. The Association shall provide for associate members. An associate membership may be granted to any parent, wife, child or sibling of any person set forth in Section 1 of Article II, alive or deceased. Associate membership shall be limited so that at least 90% of the general membership remains military veterans.
Section 3 Deceased Veterans. All who meet the qualifications for membership as specified in Section 1 of Article II, and who died either while serving in Vietnam or at any time thereafter, will be carried on the membership rolls as they become known.
Section 4 Dues. There shall be no annual dues. Periodically, members may be requested to make donations, within their financial means, to defray the costs of the Association and the publication of an Association Newsletter.
ARTICLE III - MEETINGS
Section 1 Periodic Meetings. Meetings of the membership for the election of officers and such other business shall be held and conducted concurrently with the 3rd Reconnaissance Battalion Association periodic reunions or at an independent company reunion. All members present shall be eligible to vote on any matter. In order to conduct business, there shall be present a quorum of no less than ten members.
Section 2 Committees. Committees shall be appointed by the President from time to time, any may include the flowing: Audit of the Treasurer's Report; Nominations; Newsletter.
ARTICLE IV - OFFICERS/EXECUTIVE COMMITTEE
Section 1 Executive Committee The Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, Chaplain, and three Associate Directors elected at large. The Executive Committee shall be the governing body between meetings of the Alpha Recon Association. The Executive Committee shall be responsible for the general management of the Association business.
Section 2 Election, Term of office and Removal. The officers of the Association shall be elected by the general membership for a term of office that will coincide with the next periodic reunion meeting of the members. Elections will be held at each meeting of the members, at either an Alpha Company reunion meeting, or one held in conjunction with the 3rd Recon Association. Any vacancy in any office caused by any reason whatsoever may be filled by temporary appointment by the President with concurrence with the other Officers in writing until the next periodic meeting when the office shall be filled through election. Any officer may be elected to succeed himself.
Section 3 President. The President shall preside over all meetings of the membership. He shall have charge of the affairs of the Association and shall see that all orders from the membership are implemented. He shall execute contracts, documents, checks, bonds, or other instruments as authorized by concurrence of the Vice-President, Secretary, and Treasurer in writing, and by resolution of the membership. The President shall represent the Association at all meetings with other civic, political and/or other veteran organizations where the representation is desired requested or deemed necessary.
Section 4 Vice-President. The Vice-President shall have such powers and duties as may from time to time be delegated by the President. In the absence of, or the disability of, the President, the Vice-President shall also perform such other duties not inconsistent with these bylaws, as may be assigned to him from time to time by the President or the Membership.
Section 5 Secretary. The secretary shall attend all meetings of the general membership and record all proceedings. The Secretary shall be the custodian of the records of the Association and shall affix the seal to all such documents as may be required. He shall perform all duties pertaining to the office of Secretary and such other duties, not inconsistent with these bylaws, as may be assigned to him from time to time by the President. In addition, the Secretary shall prepare, post and disseminate all legal notices, correspondence and other materials as required by laws, statutes, and regulations. The Secretary shall make certain that the minutes of all meetings are properly prepared and filed.
Section 6 Treasurer. The Treasurer shall receive and collect all monies payable to the Association and deposit the same in such banks or other depositories as may be chosen by the Membership by resolution at its periodic reunion meeting. He shall make all lawful payments of obligations. He shall have custody of all securities, valuable papers and documents of the Association. He shall keep or cause to be kept a book or books that contain an accurate record of all receipts and disbursements, and shall, when as required, render a statement of the financial condition of the Association. He shall perform all duties incident to the office of the Treasurer, and have such powers and duties as from time to time are delegated to him by the President. In general, the Treasurer shall perform all the duties not inconsistent with those, as may be assigned to him by the President of the Association. The Treasurer shall prepare a financial report for periodic reunion meetings and such other records, which may be required by law.
Section 7 Sergeant-at-Arms. The Sergeant-at-Arms shall be responsible for maintaining order during all meetings. The Sergeant-at-Arms shall lead the meetings in the Pledge of Allegiance to the Flag. The Sergeant-at-Arms shall maintain sign-in sheets for recording attendance at all membership meetings. The Sergeant-at-Arms shall collect and count any and all written ballots when secret elections or other secret votes are conducted.
Section 8 Chaplain. Their shall be two Chaplain's who will share the duties and responsibilities. Chaplains shall open and close all meetings with prayer, shall correspond with all surviving next-of-kin of members who may die, and shall conduct or cause to be conducted memorial services as necessary.
Section 9 Associate Directors. Three Associate Directors will serve as full Executive Committee members, performing special duties and projects as assigned by the President.
Section 10 Compensation. Officers shall not receive any salary or other compensation for services rendered as an Officer.
Section 11 Authorization to expend monies. Monies shall be expended as determined by the membership at the periodic reunion meetings. For such expenses that may occur between meetings of the general membership, upon written concurrence by the President, Secretary, and Treasurer, funds may be expended in any amount necessary to ensure printing of the Association Newsletter and to defray expenses in connection with legal requirements of the Association or any other expenses necessary that will benefit the membership as a whole. Monies may be temporarily loaned to the Association without interest to ensure payment of expenses.
ARTICLE V - AMENDMENTS
Section 1. Changing the By-Laws. These bylaws may be amended, supplemented, or repealed from time to time by a two-thirds of the Membership concurrence at the periodic reunion meeting.
ARTICLE VI - DISSOLUTION
Section 1 Procedure. The Association may be dissolved at any periodic reunion meeting upon a two-thirds vote of all members present provided that an announcement of such intended action has been published to all members at least three months prior to the intended act of dissolution. In the event that the Association is dissolved, then the assets shall first be transferred to the U.S. Marine Corps League for use in youth support programs, provided that such fund qualified as exempt from Federal taxation under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended, or any successor statute thereto.
Section 2 Alternative Distribution. In the event that the Association shall be dissolved, all of its remaining assets and property, less outstanding valid debts, accounts, claims and the necessary expenses of dissolution, shall be distributed to such corporations, associations, trusts, funds or foundations as are selected by the membership at meeting, which are then exempt from Federal Income taxation under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, or any successor statute thereto.
NOTES CONCERNING THESE BY-LAWS
1. The provision concerning "Associate Membership" so limited that 90% remains military veterans is necessary in order to qualify as tax-exempt under provisions of the IRS.
2. All provisions for an Executive Board have been omitted since they are, at this point, unnecessary due to the small amount of business and number of meetings.
3. Provisions concerning the officers are standard.
4. Compensation not being given to officers is necessary in order to maintain tax-exempt status.
5. Authorization to expend monies is necessary to ensure continued printing of the Newsletter. It enables a member or members to deposit funds temporarily to guarantee printing of the Newsletter.
6. The Dissolution provisions are necessary in order to obtain reduced mailing expenses from the Post Office. They are a prudent procedure so that members know that any funds they donate will always be for good purposes that benefit the Membership.
7. Section 4 Dues, Article II Membership was amended by removing [However, there will be a one time initial fee of $15.00 to be submitted along with the membership application] by a meeting of the members on 09 November 2000 at New Orleans, LA.
8. Section 2 Election, Term of Office and removal, Article IV Officers-Executive Committee was amended by removing [Five Years] and replacing it with the wording for the term of office as recorded in these by-laws; by a meeting of the members on 9 November 2000 at New Orleans, LA.
9. Section 8 Article IV was amended to allow two Chaplains by a meeting of the members on 9 November 2002 at Washington DC.
Charter Officers of the Executive Board.
The following executive board officers were nominated and elected at the first Alpha Recon Association meeting on April 28, 1990 in Las Vegas, NV.
George G. Neville Jr.
Vice President: Raymond E. Strohl
Secretary: Charlie T. Slay
Treasurer: Alan T. Rooney
Sergeant at Arms: Robert E. Young
Chaplain: Robert E. Lowery
Assoc. Director: Ronald E. Hoover
Assoc. Director: Douglas Durham
Assoc. Director: Thomas R. Renard